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HCMWorks Insights

What Is Workforce Planning?

Posted by Julia Fournier on 2 Nov 2015

Every company needs long-term goals to maintain long-term success. In order for your business to run smoothly, it’s important to implement strategic workforce planning. The key to efficiency is organization, which is why a plan to help your business meet its desired goals is essential. That’s what workforce planning is—an action plan. While there is no one formula or model for integration, it is an ongoing process that allows your company to prepare for the future. When the right skills are matched with the right positions to ensure long-term objectives are met, your company is guaranteed to see successful results. Here are some reasons why workforce planning is necessary for your company.

Problem Solving and Prevention

High stress work environments make conflict management a challenge. Problems can be solved faster and easier when they are identified early. Create a written template that includes potential issues that can arise and clear, straightforward solutions to rectify them. With specific steps to managing problems, integrate a backup plan that HR can call on when necessary. Advanced preparation is also a great way to prevent problems from arising in the first place. When the team is equipped to deal with both minor and major issues within the workforce, they are always on the lookout for improvement.


What are the expected labor costs? Who are your competitors? Which employees may be retiring soon? Another essential aspect of workforce planning is establishing what upcoming business trends and changes may take place. You should always be scoping out the next steps and future prospects for your business. Similar to identifying and preventing problems, forecasting involves developing helpful strategies to improve your business. By encouraging your team to look toward the future, you will see an increase in productivity as well as effective planning. 

Leadership Planning

Hiring the right people in the right positions will ensure success and make daily operations run smoothly. Through workforce planning you can identify the key roles that need to be filled and decide which employees should be moving up in their positions. Career counseling can be beneficial for boosting morale and strategizing skill management. Additionally, mentorship encourages the team to work hard towards meeting business goals. When everyone is achieving their personal best, the company as a whole sees the best results.


Image isn’t everything, but it’s certainly a consideration when it comes to curating your company brand. How do your competitors see you? Does your work environment look and feel organized? By implementing workforce planning you are significantly improving your image, thereby increasing the likelihood of investors taking interest in your services. If your image reflects a stressful work environment, you will not only appear inferior to your competitors but your employees will lose focus as well. When you are organized and have a dedicated action plan your business looks professional and inviting. Prioritize your image by ensuring smooth operations from the inside out.

Improving Numbers

Once you have integrated your workforce planning strategy you can keep track of analytics and see how your company is improving. Compare stats and identify the areas where your workforce planning has helped your business move forward, and use the data as the framework for your ongoing plan. Assessing your company’s performance metrics and reviewing the data will help you determine what needs to be done to achieve your next goals. Employees should have a clear outline of quantitative and qualitative objectives to be met, with ideal numbers to work towards in the future. Once you have established a team strategy for workforce planning, your business can bank on long-term success.

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Tags: Workforce Management

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