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Process Optimization

Optimize Your Processes & Improve Your Contingent Strategy

PROCESS OPTIMIZATION CAN YEILD SUBSTANTIAL OPPORTUNITIES

All companies have unique processes for sourcing, on-boarding, scheduling, tracking, managing and paying their contract workers. Unfortunately, for most organizations, these processes are fragmented, sub-optimal and disjointed across many different departments, sometimes across a diverse global organization. This can lead to miscommunication, extra administrative effort, duplication, wasted time and a higher risk of error—especially when handled manually.

A well designed workforce management program can yield substantial opportunities and it starts with a thorough analysis of your current state and the subsequent design of a custom future state, to address your specific requirements. The outcome is the bringing together of your workers, processes, and data, in an integrated, automated process, which will significantly enhance your management efforts and cut costs in the process.

HCMWorks can help address this, be it by assessing your internal workforce management program and providing recommendations, or by helping you design and implement a new program. Our goal is to give you the added tools and external support to help you achieve your workforce management objectives.

We can help you optimize your contingent management processes in a number of ways.

“The HCMWorks team was the foundation in the implementation of a contingent workforce managed solution which extends from the hiring process to the payment of consultants.  For more than 5 years, our partnership with HCMWorks enables us to effectively meet our objectives in accessing a large talent pool, all while controlling our costs.” 

Vendor Management Client

"Having had HCMWorks and their team of professionals supporting our contract resources over the past four years has been a pleasure. HCM experts continue to provide solid and consistent resource management, procurement and administration and we appreciate the efforts that they successfully offer. Having them on our team is a huge asset!" 

Senior Manager, Data Centres

"I've been working for almost 10 years with the HCMWorks' team and I hope to continue for another 10 years.  Professional and passionate are few words that best describe this team. They offer excellent overall service and are always available for any inquiries. Their knowledge of the market makes them an asset for the business. I would not hesitate to recommend them." 

National Senior Manager Staffing Office

OPTIMIZE YOUR PROCESS WITH A CONTINGENT WORKFORCE MANAGEMENT PROGRAM

What should the objective of your Contingent Workforce Management Program be?

As a first step, a Contingent Workforce Management Program should seek to eliminate or automate the cumbersome, manual, transactional and time-consuming administrative tasks that waste your managers’ time. These can be replaced by data, value-added insights and quality information for your managers to use and benefit from, for better decision making.

How HCMWorks can Help Optimize Your Contingent Strategy

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What sorts of examples apply?

For example, a hiring manager, can easily evaluate the costs and productivity of his external workers with accurate, real-time performance data  of other, similar contingent workers across the organization. This leads to the hiring manager understanding if he should renew a worker’s contract, or who would be best to hire for a new project. This can significantly increase productivity and reduce workforce costs.

Why do many organizations still lack this workforce visibility?

For some, it appears to be a monumental task to overcome. Imagine that companies are currently managing their external/flexible workforce manually, through multiple clusters of decision makers and departmental layers such as payroll, human resources, business line managers and procurement. Because of that, many organizations cannot truly determine the effectiveness of their external workforce, practices, or processes.

How can HCMWorks help me address these process optimization gaps?

By investing in your workforce management program, you can quickly improve quality, increase productivity and operational efficiency, and save time, all of which will lead to reduced costs. Having a flexible contingent workforce management program that allows you to store, monitor, compare, and assess workforce data can help you discover new best practices that can be adopted across your company for big savings.

Our clients often ask for our help to support them in optimizing these key processes:

  • Automation
  • Competitive Bidding Cycle
  • VMS Re-Configuration
  • Management Time
  • Administrative Time and Errors
  • Improved Visibility and Decision Making
  • Recruitment and Sourcing
  • Alternative Sourcing Channels
  • Invoicing

Optimize Your Processes with HCMWorks

The HCMWorks Blog

New HCMWorks Video Explains the Importance of a Contingent Workforce Management Strategy

New HCMWorks Video Explains the Importance of a Contingent Workforce Management Strategy

Today’s on-demand economy means companies are increasingly relying on contingent workers to support their workforce requirements. These non-permanent workers give businesses access to top talent, help boost growth, and encourage the creation of an agile and flexible workplace.

However, the management of contingent workers is complex and has created extra workload for both HR and procurement professionals, who need to source and vet contract workers for a variety of positions and departments across their organization. 

> Read More

How Changing Workforce Behaviours Have Created Access to a New World of Talent

How Changing Workforce Behaviours Have Created Access to a New World of Talent

The world of work has evolved significantly over the past decade, and the contingent workforce has boomed in recent years. This has translated into ample opportunity for today’s large businesses to tap into a new network of world-class, on-demand talent.

As we covered in a recent blog, titled “How Technology and Communication Tools Have Fueled the Gig Economy”, technology and communications tools have been a huge factor in the changing workforce behaviours. 

> Read More

What is a SOW and how can SOW Management Benefit my Contingent Workforce Program?

What is a SOW and how can SOW Management Benefit my Contingent Workforce Program?

When it comes to an organization’s contingent workforce program procurement and human resource (HR) professionals must strive for a transparent and company-wide strategy.

Whether your business is looking to create or improve your contingent workforce program, it can be a time-consuming and frustrating process. However, with contingent workers making up a large part of many companies’ workforce, updating the program you use to manage them is essential for acquiring the best talent and reducing costs. 

> Read More